New Hire Onboarding Checklist

checklist for hiring employees

They are also paid on a regular basis, whether that is weekly, biweekly, or monthly. Employers are responsible for withholding federal and state taxes from their pay, as well as paying the employer’s share of several taxes. Be sure to consider whether you need an independent contractor or an employee.

checklist for hiring employees

Interview scheduling can be one of the most time-consuming parts of the hiring process, unless you automate it. It takes dedicated recruitment marketing efforts to attract talent to your organization, and today’s top employers are getting creative.

Software Features

You’ve already given your new team member in the new hire orientation email a high-level overview of what they can expect. You may have a standard orientation program that applies to all new employees, or you may customize the agenda based on who your new team member is. Ensure you review the employment eligibility and the documents and employee provides to ascertain whether they are genuine, relate to the employee, and record that information on the form. You can find the list of acceptable documents on the last page of Form I-9.

Make the hire official with your HR department before proceeding any further. Cover all the necessary onboarding steps with our checklists below. If you have filled out the Form I-9 and reviewed the necessary documents, you can now proceed to the next process.

checklist for hiring employees

If an internal candidate is selected for the position, make a written job offer that includes the new job description and salary. Agree on a transition timeline with the internal candidate’s current supervisor. This descriptive What is bookkeeping hiring checklist helps you communicate the recruiting and hiring process and progress to the hiring manager. Use our free new hire checklist in Word format to guide your team through the onboarding process.

For Job Seekers

Not to fret — we’re here to help with the basic steps of hiring an employee. Make certain that your candidates agree to participate in a background check, a drug screen and sign a Non-compete or Confidentiality Agreement if needed.

We recommend using a new hire checklist to ensure you give the new hire a solid welcome and get them off to a good start. The checklist will remind you of all the things you need to do on the employee’s first day. Most of all, don’t forget to welcome them to the team and introduce them to co-workers.

Identify The Work You Need Completed

The payroll direct deposit tells the employer where the employee would like their salary directly deposited. It also ensures that you get all the necessary details such as the correct account number and the correct bank details of the employee. These types of forms are usually available from the company at which you sign up to do your direct deposit. A professional onboarding process that covers all the required employee forms is critical to getting employees off on the right foot. Zoho People provides onboarding workflows you can customize for each employee. These include a basic employee profile, employment forms, documents and policies, and a checklist to track onboarding tasks.

  • The form requires employees to attest to their employment authorization and present their employers with satisfactory documents that prove identity and employment authorization.
  • Also start the process of reserving office space and equipment for your new employee.
  • How you deliver the employment contract is an important first step to building the relationship with your new team member.
  • Therefore, you must ensure that your Indiana employee fills theWH-4 formto know the amount of state income tax to withhold from their wages.
  • Hourly workers are paid an hourly rate and are limited to 40 hours of time per week at that rate.

Construction Management CoConstruct CoConstruct is easy-to-use yet feature-packed software for home builders and remodelers. This review will help you understand what the software does and whether it’s right for you. Appointment Scheduling 10to8 10to8 is a cloud-based appointment scheduling software that simplifies and automates the process of scheduling, managing, and following up with appointments. You must have a compatible program installed on your computer to use them.

This includes state taxes and – depending on the state where your employees are located – you may be required to withhold state income taxes. W-4 form – Each employee has to fill out a W-4 before they start work. This information is used by you to help figure out the amount of withholding tax for each of your employees. The candidate’s preferred or required educational background. Does the qualified candidate need a high school diploma, an AA degree or a four year BS or BA?

That means we don’t bother with printed new hire packets, but have all forms online for new hires to review, complete, and sign electronically. An employment agreement outlines the rights and responsibilities of both you and the employee. It’s more detailed than an offer letter and will also include any special obligations unique to your hiring situation such as nondisclosure agreements or non-compete agreements. Many states have their own form for withholding state income tax. You should visit your state’s revenue site to learn about what forms are required in your state.

If no qualified internal candidates apply, extend the search to external candidates if you didn’t advertise the position simultaneously. Develop a candidate pool of diverse applicants by spreading fixed assets information about the job throughout your network and industry. See if you can recruit some employees to use their social media and real-world network of friends and associates to assist you.

New Hire Onboarding Checklist

Make it a priority to call your new team member, congratulate them, express your excitement, and offer to walk through the main points of the agreement together with them. Employers in Indiana must withhold state income taxes from both non-resident and resident employees who offer their services in Indiana.

Resume reviewing fatigue is a very real thing, and you can look over amazing candidates if you are not fully engaged in your review process. When you sense that you are need fully engaged, or your mind is wondering, take a break from resume reviewing for another task. Creative perks are the currency that some of the most sought after employers use to keep ahead of their competition as it relates to attracting and retaining their top talent. Indeed’s salary tool helps applicants and employers alike seek reliable data on pay and compensation. All wage detail reports must be filed online with the MN Unemployment Insurance program, see Wages & Taxes. A quarterly wage detail report must be filed even if the employer paid no wages or had no employees during the quarter. Complete the recruitment process in TAM and hire the applicant through the Manage Hires page in Workforce Administration .

These checks are a review of the reportable public information of an individual’s life, such as criminal records and credit history. Review, with your supervisor, his/her expectations for your position and the performance review process. A software engineer is more valuable than a customer service representative and they should both be paid accordingly. This is when you choose to set aside money from the business to cover compensation payments to your employees.

Frequently Asked Questions Faqs About Hiring Employees

If there are tests for the position, have the candidates participate. Whenever possible, provide feedback that will help the employee continue to develop their skill and qualifications. Use this feedback as an opportunity to help the employee continue to grow their career. If no internal candidates are selected for the position, clearly communicate with the applicants that they were not selected.

The applicant tracking system will allow them to follow every step of the candidate journey. When it comes to new employee paperwork, it’s easy to feel overwhelmed. How can you know which documents are required to be signed and which are optional? How many forms should your new employees checklist for hiring employees complete before they’re ready to work? All of these questions are answered as you dive into our new employee paperwork checklist. The amount you withhold is based on the employee’s Form W-4 information. Use the IRS’s income tax withholding tables to determine the amount.

You set goals at 3-months so it’s time to see what they’ve achieved, what they’re still working on, and where they may have fallen short. Training is over, and it’s time to dig into what’s working and what’s not. They’re getting comfortable, but as time goes on, they have more questions, and it’s up to you to make sure they get answers. Go over policies for time off, sick time, holidays, vacation, etc.

Step #1: Put A Hiring Plan In Place

Is there a particular area of study that you want to require or prefer? Bamboo includes all the employment forms you need ready for digital signing, storage, and tracking in the employee’s file.

Once they have met with other departments and employees, you can hold a meeting with the new employee to discuss the company’s policies, code of conduct and more. If you already sent this via email and the employee read it, you can provide a brief overview of the policies. Alert staff members beforehand that a new employee is joining the company. This can be announced a few days in advance to best prepare everyone for the employee’s arrival. You can present a card for everyone to sign as a welcome gift on the first day.

Author: Edward Mendlowitz