9 Promising Use Cases For Rpa In Finance And Accounting

This labor-intensive process includes steps like comparing account balance with various systems, verifying statements & reports to examine discrepancies if any and takes actions to correct the same. RPA bots can simplify these laborious works and increase the month end closing process. Cathy works in Accounts Receivable, and she’s responsible for uploading her company’s invoices to a Sharepoint website for their customers to pay. She normally processes each invoice manually, which takes 5-10 minutes per invoice depending on the customer.

rpa accounting use cases

Happily, these challenges are only applicable if you decide to build RPA solutions in-house. All modern RPA platforms offer solutions that solve both data extraction and system integration issues. So, let’s have a look at 10 most popular RPA use cases in finance and accounting.

Many Organizations Chose The Finance And Accounting Function As A Starting Point For Their Rpa Efforts

They launched the program about two years ago and now have about 10 live bots that are delivering about $2 million in annual savings and they have another 100 ideas in the pipeline. They have found that RPA can improve quality while minimizing labor costs. There are estimates that 30-35% of the work in healthcare organizations is administrative overhead that does not add any direct value to patient care. “RPA is just really beginning to touch the tip of the iceberg on assisting us with minimizing the time that employees are spending on non-value-added activities,” Kulhanek said. The bank programmed a bot to monitors the secure file transfer system, checks for errors, uploads it into the positive pay system, and notifies the customer of receipt. If a problem is discovered, it can also send an alternative notification indicating the problem so the customer can submit a new file. At the end of the day, the deployed robot automatically generates a report of all files received, along with any missing or problematic files a human may need to investigate.

rpa accounting use cases

With this test, you will be able to realise whether or not your data is complete and accurately provided to the RPA system. Involve all team members who are usually part of the process so that they can provide feedback as to whether or not everything is running as you’d have hoped.

Streamline F&a Processes With An Intelligent Automation Solution

Read our article about RPA marketplaces to see how RPA companies are integrating AI models into their bots. Companies to grow with less difficulty as automated systems can easily be scaled. When it comes to price comparison, RPA solutions deliver promising results. They provide real-time updates on the prices of stocks and mutual funds. Apart from that, it can monitor your portfolio and evaluate the fluctuations in your wealth. Automated its financial transaction journal and enterprise resource planning. Auto-extract information from vendor invoices and purchase order details from ERP.

At this stage, the vendor thoroughly examines your requirements for the future RPA system. In addition, the vendor studies the structure of your business, its business processes in order to understand the automation options and what tools are needed for this.

  • The RPA software directly extracts the data from the receipt as soon as it receives it.
  • This is one of the most popular RPA use cases in finance that brings transparency to loan and depositing systems and inspires trust among your potential clients.
  • It needs standardised financial processes, digital forms and workflows, and the right software integrations to ensure communication.
  • However, we also expect them to take part in more complex strategic ones.

Robotic automation allows the industry to handle these processes with ease and free up the team members to focus on complex and higher-level tasks. It also reduces another challenge of the workforce called inaccuracy as it leads to substantial losses. Business leaders will continue to identify the many processes that burden their teams which could instead be performed by a bot. By removing these repetitive tasks from their talent’s daily work routine, management can leverage their talent’s true specialized skills — and that is especially true of accounting professionals. In the accounting and finance industry, challenges such as regulatory compliance and risk mitigation are of great importance. Relying on enterprise resource planning software and legacy applications is being replaced in this new digital era with more efficient technologies like RPA.


The real-time application of RPA in the finance and accounting industry doesn’t end here at all. Robotic process automation is the next step in automation and the ideal way of the future. The possibilities and benefit of RPA implementation are exciting and sure, it will completely drive the finance/accounting industry to the next level. As a result, the completely repetitive data entry tasks, as well as tracking of millions of routine transactions, will not demand considerable effort and time of an employee. Along with that, it also handles financial budgeting, reporting, forecasting, planning, and other treasury tasks. The robot then spit out any exceptions or rejections that required human review if they did not reconcile automatically.

Get started with robotic process automation – Extra Creit – Journal of Accountancy

Get started with robotic process automation – Extra Creit.

Posted: Tue, 09 Mar 2021 08:00:00 GMT [source]

The finance delivery processes include several sub-processes like footing, balance sheet recalculations, cross-footing, verification of internal consistency and PY tie outs. The report completion typically comprises manual, repetitive, time-consuming, and complex actions. The adoption of the RPA system that includes NLP can extract tables in PDF, analyze textual contexts and validate balance sheets & other financial data. Companies typically spend 4 to 16 days for invoice processing from receipt to payment approval. The invoice processing is a tedious, time-consuming process and demands a high level of human participation. It can convert the incoming files into PDF format regardless of whether they are structured or unstructured with the help of its Optical Character Recognition feature.

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This information can be invaluable for long-term financial decision-making and handling ever-changing business cycles. According to McKinsey, it would be possible to automate 27% of financial procedures with already available automation technologies. One-third of these tasks may be performed by deploying rule-based bots, while the rest would require AI technologies, including machine learning and deep learning . Obviously, we are not talking about physically existing robots, but about software bots, the real backbone of robotic process automation . After all, they are by definition heartless and therefore little prone to showing altruism. Well, they can at least streamline and speed up fiscal procedures, as well as helping manage many other financial and accounting tasks.

rpa accounting use cases

Given the formulaic nature of these documents, there is a prime opportunity for automation. Keep reading to learn more about automation in finance, including specific RPA use cases from several companies that have already begun implementation. Organizations often employ the services of RPA experts such as Nitco Inc to evaluate which processes can be automated using RPA and identify the best RPA use cases to produce the substantial benefits RPA offers. Hybrid RPA combines the power of RPA robots and human employees in one environment.

They have the experience with standardizing processes at scale necessary for projects like these. The easiest way to convince shareholders and the C-suite that RPA needs to be implemented is by showing how it can benefit an organization financially. At The Lab, we like to take an attended RPA approach to our implementations. Making a worker more productive by giving them a “bionic arm” is much faster to implement and allows for greater flexibility in the future when compared to trying to automate away entire job positions.

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The whole process consists of sequential steps that you should know about. Then, you have to build a feature list and describe an idea of how this RPA finance software is going to work. Each hour of developers’ work costs you money, so treat the feature list with all the responsibility. After the feature list is made, contact a software development companyto estimate your project. Danske bank is a great example of how to automate the customer onboarding procedure. The bank has developed a robot that transfers the data collected during an onboarding meeting by a bank adviser from the client. The adviser has to enter data into the onboarding platform and then into the customer portal platform.

Community driven content discussing all aspects of software development from DevOps to design patterns. Shore Group makes it easy and cost-effective for businesses to intelligently capture, enrich, transform and make use of their data quickly. Why not exploit your big data with predictive analytics to gain the insights for better fiscal decisions? Learn how healthcare automation with NLP, RPA, predictive analytics and more intelligent tools frees up medics to treat more patients, faster. This is reflected in the excellent performance boost RPA provides to the financial sector.

Of course, you can’t just throw a robot at one person’s spreadsheets and call it successfully implemented RPA in finance and accounting. Ultimately, the best approach will be to scale up process and data standardization across multiple FTEs first. After that, introducing RPA to major processes is much less likely to break the bank or take more than a few months.

This is because there are software solutions that can work straight out of the box and begin providing ROI almost immediately. The sooner a customer receives an invoice, the sooner they can pay, which can Information technology greatly reduce any late payments. With RPA, you can greatly reduce the time it takes for your team to get necessary work done so that they can instead focus on high-level and strategic initiatives.

Benefits And Applications Of Rpa In Finance

The processes that RPA can be applied to with great success vary from customer management processes and payroll processing to compliance checking and employee onboarding/offboarding. Data is a paramount asset within businesses, but when it is separated and hard to access, then it proves useless. With RPA software, you can take advantage of rpa accounting use cases all the types of data you’ve been collecting to better answer questions, make decisions, and service your customers. It’s likely that your organisation operates with data in various systems. RPA automation can help to move and transform data across systems in order to execute processes, conduct analyses, and generate valuable reports.

Now that we’re clear with the idea of RPA in finance and accounting, it’s time to review the benefits of this concept. UiPath is a large New York-based company famous for its automation solution called the UiPath Enterprise RPA Platform. This solution is specifically designed for a financial institution and is designed to improve internal processes such as credit scoring, fraud detection, and many other processes. This process checks the account balance of the accounts at certain intervals.